
1-on-1 meeting template
Created by:
Meetical
Run 1-on-1 meetings and maintain productive working relationships.
Categories
- Human Resources
- Project Management
- Page Template
KEY FEATURES
Task Tracking
Prioritization
Team Alignment

Effective 1-on-1 meetings require the right balance between short-term and long-term priorities. You must address urgent issues and blockers while staying on top of your goals. Use the free 1-on-1 template from Confluence to keep conversations flowing with everyone you work with.
This Confluence template can be used before, during, and after recurring 1-on-1 meetings to guide discussions and track information. It's crucial to intentionally design 1-on-1 meetings as a core component of effective meetings, enhancing communication and coaching relationships.
What is a 1-on-1 meeting with a direct report?
A 1-on-1 meeting is a private conversation between two individuals, typically a manager and an employee or a team leader and a team member. Unlike group meetings, 1-on-1 meetings are focused solely on the relationship between the two participants, allowing for deeper discussion, feedback, and alignment on goals and priorities.
How to prepare a meeting agenda for a 1-on-1 meeting
Effective preparation is key to maximizing the value of a 1-on-1 meeting. Before the meeting, both participants should reflect on their objectives and priorities and carefully craft a meeting agenda that sets the tone for discussing expectations, aligning on goals, reflecting on the past year, and planning for the future.
This may involve reviewing previous meeting notes, setting agenda items, and gathering relevant information or updates. By coming prepared, participants can ensure that the conversation is focused and productive. A ready list of talking points can further facilitate a dialogue that promotes development, problem-solving, and mutual respect.
1-on-1 meeting format
While the format of 1-on-1 meetings may vary depending on organizational preferences and individual needs, they typically follow a structured agenda. Usual agenda items include updates on progress toward goals, discussions of challenges or roadblocks, feedback on performance, and opportunities for development or coaching.
By following a consistent format, participants can ensure that meetings are efficient and effective. The first meeting is particularly crucial as it sets the foundation for these interactions, focusing on getting to know each other, understanding the new role, discussing career development, and establishing expectations for future meetings.
Purpose of 1-on-1 meetings
The primary purpose of 1-on-1 meetings is to build and maintain strong working relationships between managers and their direct reports. These meetings provide a dedicated time and space for managers to connect, collaborate, and align on objectives with their direct reports.
By cultivating regular communication and feedback, 1-on-1 meetings support the growth and development of direct reports, enhance team cohesion, and drive organizational success.
Incorporating the Confluence 1-on-1 meeting template into your workflow streamlines your communication process and strengthens your team dynamics. Start using the template today to build better collaboration and drive success in your organization.
Benefits of 1-on-1 meetings for career development
1-on-1 meetings offer numerous benefits for managers and team members, including key career and professional development opportunities. They provide an opportunity for open communication, which builds trust and transparency between leaders and employees.
1-on-1 meetings serve as a crucial platform for employees to discuss and align their career goals with organizational objectives, ensuring a clear path for professional growth. By addressing individual concerns and development needs, 1-on-1 meetings can improve employee engagement and job satisfaction.
Additionally, incorporating constructive feedback within these meetings allows managers to provide personalized advice, mentorship, and support, enhancing team members' performance and career growth.
How to use the 1-on-1 meeting template
- 1
Add information before the 1-on-1 meeting
Organizing information beforehand can save time during your meeting. Start by adding the basics, like the date and time of your next meeting. Then, share the page with the person you're meeting with. Before you meet, you should edit the page to add discussion topics and questions about anything you're working on.
- 2
Run the 1-on-1 meeting
Now that you have all the information you need in one place, you’re all set to meet.
Kick off the meeting in a fun, relaxed way, opening the floor for questions and encouraging a two-way process to exchange feedback. Then, review the page together and discuss the questions and topics you added. You can quickly add comments and action items without disrupting the flow of the conversation.
- 3
Follow up on action items
After you meet, go back to the page and review the comments and action items you left. Check off action items as you make progress. Before your next meeting, create a new page and use the 1-on-1 template again. Use the information you learned from this meeting to add new discussion topics and questions for the next meeting.
- 4
Prepare for your next 1-on-1 meeting with a free Confluence template
1-on-1 meetings are crucial for enhancing communication, building strong relationships, and providing personalized coaching. These meetings offer an opportunity for open dialogue, feedback, and professional development. Make your 1-on-1 meetings more effective and organized with a free and simple template in Confluence that can help guide discussions, ensure important topics are covered, and track information for future reference.
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