Job offer letter template
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Setup new employees for success
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- Human Resources
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Onboarding
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Finding the perfect hire isn't easy, so when you do, it's crucial to send an offer letter that congratulates them on their new position and clearly communicates your expectations and other essential information. A well-thought-out offer letter should be comprehensive, including key details such as job title, salary, benefits, and start date to help streamline the hiring process.
Use the free Confluence offer letter template to create a customizable letter that sets you and your new employee up for success.
What is a job offer letter template?
What is a job offer?
An employment offer letter is a formal document presented by an employer to offer a job opportunity to a new employee. It outlines essential employment details such as the job title, salary, benefits, and start date.
An employment contract, on the other hand, is a comprehensive and legally binding agreement that outlines the detailed terms and conditions of employment, including responsibilities, rights, and obligations. It is typically included at the end of an offer letter.
What is included in a job offer?
A job offer typically includes essential information such as the job title, salary, start date, and any conditions or contingencies associated with the offer. Additionally, it may outline non-financial benefits such as healthcare, paid time off, retirement plans, employee benefits, and other perks the company offers.
What is the purpose of an offer letter?
The primary purpose of an offer letter is to formally extend an offer of employment to a candidate and provide clear details regarding the terms and conditions of the offer. Once you sign the employment contract—typically included at the end of a job offer letter—it becomes a legally binding document and sets the foundation for the employment relationship.
Tips for making a job offer
When making a job offer, it’s essential to be transparent, clear, and timely. Outline the terms of employment, including salary, benefits, and any conditions associated with the offer. Communicate promptly with the candidate to ensure a positive experience and facilitate a smooth transition into the role.
To make your job offer stand out, consider personalizing the offer letter and highlighting unique benefits that differentiate your company from competitors.
How to use the job offer letter template
- 1
Add the new employee's legal name, job title, and start date
Begin filling out this template by adding the new employee’s full name, specifying the job position, job title, start date, and any contingencies. These include background checks, I-9 forms, and other company-specific terms mentioned in past correspondence. For example, a new employee might need to submit to a full background check, which can sometimes take a week or more.
Outlining the job responsibilities in the offer letter is also crucial, especially when the position is less demanding and requires less formality.
- 2
Enter the new employee's salary information
New employees want to ensure the negotiated compensation is accurate and provided at a certain payment frequency. Some companies pay weekly, bi-weekly, or monthly. If there are financial extras, such as bonuses, stock options, or other financial terms, you can add them here.
- 3
Include any non-financial benefits provided by the company
Other company benefits—like healthcare, paid time-off, 401K, or retirement offerings—are also important for new employees. Outlining all the benefits the company provides ensures that the employee understands their eligibility and options.
- 4
Confirm the offer by requesting the signature of acceptance
The new employee and company hiring managers should sign the offer letter to make it official and legal. Be sure to add a specific date as a deadline for the return of the new employee's signature to seal the deal, and then export the letter as a PDF and/or into DocuSign or some other signable document format.
Start optimizing your offer letters today
Incorporating job offer letters into your hiring process streamlines communication and ensures all parties clearly understand the terms of employment. A well-crafted job offer should outline the job title, start date, salary, and benefits, providing a clear overview of employment terms.
Using a template ensures consistency, clarity, and professionalism, making the onboarding process smoother for both the employer and the new hire. Get started today with a free Confluence offer letter template and set your new hires up for success.
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