Bringing everyone in a department or company together can help cultivate a stronger culture by providing transparency and a sense of connection. You want your all hands meeting presentation to be productive and comprehensive, even when you have a lot to cover. You can make it more interactive by spotlighting specific teams at each all hands meeting.
How to use the all hands meeting template
Step 1. Set up an agenda & start with goals
Your agenda should include all the items you will cover in the all hands meeting so participants will know what to expect. Then begin key business updates, such as the department’s or company’s Goals & OKRs and any other metrics that are important to share with the larger team.
Step 2. Focus on wins and achieving team members
Now that you have shared the larger goals, concentrate on the team’s biggest achievements, results, and news since the last all hands meeting. Remember that people love to be recognized so be sure to give appropriate shoutouts to those who helped make these achievements happen. Be sure to add any graphs or other visuals to keep people engaged.
Step 3. Drill down on the specific financials
To be even more transparent, provide details about the financials so everyone feels bought in on what’s happening in the department or overall company. Explain the current budget as well as actuals year-to-date and current month so everyone understands where they stand and what the sales forecast will be going forward.
Step 4. Spotlight a specific team
Choose a different team each meeting to spotlight their current efforts and projects. Invite that team to share any visual elements (like charts and graphs, team photos, or screen shots) to accentuate their work efforts. And end with any miscellaneous topics that may need to be discussed. End by opening up the floor to questions.
Atlassian is an enterprise software company that develops products for software developers, project managers, and content management.
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