AI Innovation Day

Invite your team to an AI Innovation Day. For remote teams, schedule a meeting with a video conference link. For in-person teams, book a meeting space for the scheduled Play. Duplicate the whiteboard template and review it before your session to prepare.

Next, ask your team to spend 30 - 60 minutes reading about AI in advance of the meeting. This will ensure that the team has a basic understanding of how AI models work and can build your team’s confidence in using them.

Your reading list:

• What is generative AI?

• Getting started with generative AI

• The ultimate guide to writing effective AI prompts

You can also create a communication channel (in Slack, for instance) for people to discuss and ask any questions they may have in advance of the AI Innovation Day.

Finally, prompt your team to begin to imagine how AI could solve their thorniest work problems, or unlock new possibilities for work. Have them write down any ideas that stick to bring to the brainstorming session.

Open the meeting with a collaborative brainstorm with your team to collect and document the ideas that team members would like to work on during the AI Innovation Day.

Invite your team to respond to the prompts in the whiteboard template. Go beyond fixing what’s broken and brainstorm creative, surprising ways your team can use AI. Discuss and vote on these use cases.

Brainstorming Prompts:

• What’s a thorny challenge or bottleneck your team faces face that could be tackled differently with AI?

• Are there problems we’ve accepted as “just the way it is” that AI could help us rethink?

• How could Rovo help you experiment, create, or approach your work in a completely different way?

• What’s something we’ve never tried before that AI tools could make possible? Use the Rovo Chat button to help you think of ideas.

Create small groups, select use cases to work on, and begin experimenting. Invite groups to use their preferred AI tools, such as Rovo. Here are a few examples of AI experiments from an Atlassian team’s AI innovation day:

• Created a Rovo agent to suggest internal subject-matter experts for blog posts

• Used AI to summarize email data and generate a report of top-performing content

• Created a presentation outline based on a few different Confluence pages

Don’t be afraid to pursue unexpected, creative, or experimental ideas that could transform your work. If a group’s selected use case isn’t a good fit for AI, that’s OK. Invite them to pivot to another.

Have your team gather together at the end of your AI Innovation Day to share what they’ve learned and discuss challenges. Encourage demos and show-and-tell moments. Choose 1-3 ideas to keep exploring.

Continue to encourage your team to share how they are integrating AI into their workflows with more dedicated days for learning and open communication channels to keep sharing.