Formatting and editing a page
After creating a page, format it to give your work its due attention. In seconds, add delightful imagery or a navigational element or macro for your evolving needs.
With all teammates working on the same page, you’ll make better decisions faster. And you can always undo changes with a few easy clicks.
Edit mode, headline style & text formatting
There are endless ways to customize your Confluence page, and each one starts with our easy-to-use toolbar. And keyboard shortcuts (in parentheses below) save you valuable time when creating in Confluence.
Follow along
Edit (e) - Click the pencil icon or press the “e” key to enter “edit” mode.
In edit mode, the Confluence editor toolbar appears at the top of your page.
Learn the editor toolbar basics from left to right.
- Undo (command + Z) and redo (command + Y) are seen as arrow options on the left side.
- Headline and text style - Choose your text size, from normal (command + option + 0) to the largest option, heading 1 (command + option + 1).
- Text formatting - See options in the editor toolbar at the top to bold, italicize, or otherwise customize text using the three dots icon.
- Lists, alignment, and color - Make your page more scannable with lists and alignment, color-code certain sections, and indent or outdent.
- Action items ([ ])
- Add a link, image, or video.
- Mentions to tag users (@)
- Emojis (:)
- Tables (Shift + Option + T)
- Section layouts - Once inserted, more formatting options appear on the page beneath the columns (see 10a in image above.)
- Macros (/)
- Page width options - Default, medium, or full width
- Find and replace (control + F)
- Permissions
- Publish right away or Close without publishing
- More actions for editing and publishing
Having second thoughts? Discard changes by clicking “•••”, then “Revert to last published version.”
Using Atlassian Intelligence in Confluence
Have a writer’s block or need fine tuning? Atlassian Intelligence can help! If you’re on Premium or Enterprise edition of Confluence, Atlassian Intelligence can generate new content, come up with an outline, or highlight existing text to refine, and more.
Simply click the AI button or type /AI and write your prompt to get started.
Here are some pre-defined prompts on Atlassian Intelligence that’s available for you:
- Improve writing to make your writing better overall. It focuses on making things more straightforward and improving the structure and tone.
- Fix spelling & grammar to sure your writing is error-free and sounds professional.
- Make shorter to streamline your writing by condensing and refining your text.
- Change tone to tailor the emotional and stylistic impact of your words, ensuring your communication resonates with your audience. You can choose from 5 tones – casual, educational, empathic, neutral, and professional.
- Translate to easily translate your Confluence content into multiple languages when collaborating with international teams or sharing information with a global audience.
Want to refine further? You can retry the prompt, or tell AI what to do next.
Edit mode, headline style & text formatting
There are endless ways to customize your Confluence page, and each one starts with our easy-to-use toolbar. And keyboard shortcuts (in parentheses below) save you valuable time when creating in Confluence.
Follow along
Edit (e) - Click the pencil icon or press the “e” key to enter “edit” mode.
In edit mode, the Confluence editor toolbar appears at the top of your page.
Learn the editor toolbar basics from left to right.
- Undo (command + Z) and redo (command + Y) are seen as arrow options on the left side.
- Headline and text style - Choose your text size, from normal (command + option + 0) to the largest option, heading 1 (command + option + 1).
- Text formatting - See options in the editor toolbar at the top to bold, italicize, or otherwise customize text using the three dots icon.
- Lists, alignment, and color - Make your page more scannable with lists and alignment, color-code certain sections, and indent or outdent.
- Action items ([ ])
- Add a link, image, or video.
- Mentions to tag users (@)
- Emojis (:)
- Tables (Shift + Option + T)
- Section layouts - Once inserted, more formatting options appear on the page beneath the columns (see 10a in image above.)
- Macros (/)
- Page width options - Default, medium, or full width
- Find and replace (control + F)
- Permissions
- Publish right away or Close without publishing
- More actions for editing and publishing
Having second thoughts? Discard changes by clicking “•••”, then “Revert to last published version.”
Add an image, file, or link
To help bring everything into one place, you can easily add pictures, videos, and links to other Confluence pages or external webpages.
Uploading images, videos, and files:
- Copy and paste a file directly onto the page or use the Files & images icon at the editor toolbar to find a file from your device to add.
- Click the “Add a caption” field that appears below it to type a short description.
Align the file using the toolbar that appears beneath the caption field.
Inserting URL links:
- Copy and paste a URL directly onto the page or use the link icon in the editor toolbar.
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Confluence smart links allow you to display the URL on a Confluence page as is, as an summarized card, or as an embedded and editable page. Use the toolbar that appears when you click on the pasted URL to try out different views.
The purposes for adding new elements to Confluence are endless, including:
- Embed a Jira roadmap into a project poster.
- Display a video tutorial in the smart link embedded view to accompany written guides.
Paste related links for readers wanting to explore a topic further.
To save time when adding media, simply drag pictures, videos, and files onto the page to upload them.
If you are a Loom customer, you can record and embed a Loom video directly into a Confluence page. Once this feature is enabled by your admin, you can use the Loom record button in the editor or even by simply typing in “/loom” on your Confluence page to get started.
Publish & notify your way
To make your Confluence page easier to navigate and enjoy, make sure it’s scannable by inserting structural elements using macros.
Follow along
- Click the plus icon (+) from the editor toolbar OR press use the slash command (/) to open a dropdown of macros.
- Scroll down to read a summary of each element.
- When you click a selection, it’ll appear on the page. Configure it using the toolbar that appears.
- In the dropdown, click “View more” to browse more options by categories like Reporting, Navigation, and Development.
- Select an option, then click “Insert.”
Each option is designed to streamline asynchronous collaboration with easy page editing tools for any team.
/tableto add a table and the right layout to present data./statusto add a STATUS lozenge and customize the text and color.//to add dates, likeNov 11, 2024./jirato embed, view, and edit Jira issues, or even/jiraroadmapfor a full roadmap./panelfor options to add different kinds of panels, all customizable with different colors and emojis./tableofcontentsfor an auto-generated Table of Contents macro based on headings in your page (/h) for quick in-page jumping./expandto hide lengthy text blocks for a cleaner look./quotefor a piece of text or citation that stands out with different formatting and font color./decisionfor decision boxes that make decisions easy to track.
Type / while editing to quickly see all options to enhance your page and pick one.
Dive deeper into page formatting in Confluence:
Use macros to extend Confluence functionality
Best practices for working with tables in Confluence
Does transparency at work boost creativity? HubSpot thinks so
Create a new page
Learn how to create Confluence pages.
Collaborate on a Confluence page
Learn how to collaborate effectively in Confluence.