Formatting and editing a Confluence page
After creating a page or a live doc, format it so your team can quickly read it, act on it, and trust that it’s current. This guide covers each part of the formatting and editing experience so you know what's available, where to find it, and when to use it.
Enter edit mode and use the formatting toolbar
In pages, click the pencil icon or press E to open the editor. In live docs, you’ll already be in a live-edit mode.
The full formatting toolbar appears at the top of your page, and keyboard shortcuts save you valuable time when creating in Confluence.
The toolbar is organized into a few key areas:
- AI and text: Use Edit with Rovo to draft or improve content, then apply heading styles and text formatting (bold, italic, and more) to shape your writing.
- Lists, alignment, and color: Make your page easier to scan with lists, text alignment, color-coding, and indentation.
- Action items ([ ]): Turn any line into a trackable to-do.
- Media and mentions: Add images, videos, or files, tag teammates with @mentions, and insert emojis.
- Structure and layout: Add section layouts, tabs, synced blocks, and tables to organize your content.
- More elements (/): Insert a table of contents, panels, Jira work items, and more.
- Links, undo, and view changes: Add links, undo/redo edits, and review your change history.
Changed your mind? Click ... and select Revert to last published version. This undoes every edit since your last publish.
Using Rovo in Confluence
Rovo is Confluence's built-in AI solution. It can help you generate new content, come up with an outline, fine-tune existing content, and more.
Click the Rovo button in the formatting toolbar, type /Rovo, or highlight any existing context to ask Rovo to edit a specific section. You can write a custom prompt or choose from these pre-built actions:
- Improve writing: sharpens structure, flow, and tone
- Remix: create visual content inspired by your selection
- Fix spelling and grammar: catches errors before you publish
- Change tone: choose from casual, educational, empathic, neutral, or professional
- Make shorter: condenses without losing the point
- Make longer: elaborate on your point further
- Translate: convert your content into other languages for global teams
- Define: define a term using your team’s knowledge
Connect content with smart links, images, and mentions
A Confluence page is most useful when it connects to the work happening around it. Use smart links, media, and @mentions to bring live context into your pages and keep your team in the loop without anyone having to leave Confluence.
Use smart links to embed live content
Smart links bring live context from Atlassian and third-party tools into Confluence pages to reduce context switching. Just paste a link from any Atlassian or third-party tools into Confluence and choose a view:
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you can click the link button in the formatting toolbar, type /link, or use the CMD/Ctrl + K keyboard shortcut.
Add an image or video directly to any page
You can also attach images or videos directly to any Confluence page or live doc. No separate storage required.
Use visuals strategically to break up long text sections and make complex information easier to scan.
To upload an image or file, drag it onto the page, copy-paste it in, or click the Files and images icon in the toolbar. Once uploaded, click Add a caption and use the inline toolbar to align it.
Notify teammates and assign tasks with mentions
Use @ mentions (@) to tag teammates and notify them directly from the page. There are two ways @mentions work
- In body text: your teammate gets a notification
- In an action item ([ ]): team memebers will be notified and the action item will appear in their tasks.
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