Business requirements document template

A business requirements document (BRD) template outlines a project's essential needs and expectations, ensuring stakeholders communicate clearly.

Projects can quickly become disorganized without proper documentation, with misaligned expectations and unclear objectives causing delays and miscommunication. Stakeholders may struggle to stay on the same page, leading to scope creep, budget overruns, and unmet needs. A BRD template ensures that everyone involved understands the project’s goals, providing clear documentation that streamlines the process and helps teams deliver results that align with stakeholder expectations.

Learn more about the benefits of using a business requirements document template and take the first step toward more efficient project management.

Create a business requirements document template for free in Confluence

What is a business requirements document template?

A business requirements document (BRD) is a detailed official report outlining everything required to achieve project success.

It provides a structured format for capturing and reporting essential information, simplifying the documentation process for your project management team.

The template usually includes sections for business objectives, project scope, functional and non-functional requirements, key stakeholders, and any constraints or assumptions related to the project.

A well-crafted project requirements template is essential for completing any business project successfully. It can also help you write a project plan.

Benefits of using a business requirements document template

Ensures consistency

An Agile business requirements document template standardizes documentation practices across projects. It ensures you capture and report all requirements uniformly. This reduces the risk of omissions, helps with backlog refinement, and allows you to achieve the same high documentation standard for every project.

Enhances clarity

BRD templates allow teams to present information in a clear and organized manner, which makes it easier for stakeholders to understand the project's requirements.

Studies show that stakeholder engagement is the most valuable project management process, emphasizing the importance of informing stakeholders about required documents.

Saves time

Drafting project documents from scratch is time-consuming. Using ready-made templates can reduce time spent on project management preparation by 40%.

BRD templates save time and allow teams to focus on refining and detailing specific user requirements.

Improves communication

A BRD template creates a common reference point. It facilitates better communication among project managers, team members, and stakeholders. With everyone consulting and updating the same document, you can improve collaboration efficiency.

Minimizes errors

This BRD template provides a predefined structure to reduce the possibility of missing critical requirements or introducing inconsistencies. It helps with the decision-making process and aids in accurate and reliable project planning, vital for your project’s success.

How to make a business requirements document template

Gather initial information

Collect all relevant product requirement documents and related information. This includes identifying the project's scope, setting goals, understanding the stakeholders involved, and gathering an overview.

According to the Project Management Institute, 52% of projects face scope-related issues because they fail to define project objectives clearly. Follow this step carefully to avoid future issues.

Detail requirements

Document the functional and non-functional requirements and any business rules you must follow. This detailed documentation ensures project members understand what they need to deliver.

Describe current and future processes

Outline your current business processes and envision how these will change upon project completion.

This step is crucial for understanding the project’s impact on existing business workflows and ensuring a smooth transition to the new state.

Define success criteria

To determine success, set measurement criteria, including acceptance parameters and metrics or key performance indicators. Clearly defining these criteria ensures that all stakeholders have a shared understanding of successful project outcomes, providing a concrete framework for evaluating progress and making adjustments if needed.

Review and obtain approval

Present the business requirement document to your stakeholders. Based on their feedback, make necessary revisions and changes to obtain approval.

This ensures that all stakeholders agree on the project's direction, which minimizes the risk of any misunderstandings or disputes as the project progresses.

Use Confluence for effective requirements management

In today's dynamic business environment, efficiency is critical when managing different projects.

Confluence provides a collaborative workspace where teams can easily document, share, and track project requirement documents in one centralized location.

Creating a business requirements document template in Confluence can improve team collaboration efficiency, help maintain consistency across teams, and minimize errors, all of which will enhance output.

Start using Confluence today to create a free business requirements document template and drive your projects to success.

Create a business requirements document template for free in Confluence

Business requirements document template

What is a business requirements document template?