Visual collaboration with Whiteboards

How do brainstorms become deliverables? Whiteboards in Confluence simplifies transforming ideas into actionable tasks for team collaboration. Ready to get started?

Brainstorm, visualize, and turn ideas into action – without ever leaving Confluence. Turning a brainstorm into a reality should not be a manual, big lift. Confluence Whiteboards are designed to make this process as smooth as possible.

Collaborate in real-time with your team on an infinite, flexible canvas
Visually articulate ideas and map out processes with stickies, text, shapes, and connectors
Embed content and media from external tools to bring in extra context
Convert stickies into Jira issues and Confluence pages to action on ideas

Create a whiteboard

Ready to create a whiteboard? Follow these steps below.

From home, or in your desired space, click the Create button at the top of the page.
Select Whiteboards from the drop down.
Select a template from the gallery to start with, or start from a blank page.
Add a title and you’re off to the races!
Be sure to share it with your team by clicking the Share button on the top right.

AI empowered brainstorm sessions

Not sure where to start? If you are a Premium or Enteprise edition customer, Atlassian Intelligence can help you get started with Whiteboards.

Generate stickies takes on some of the heavy lifting when coming up with new ideas during brainstorm sessions

Create a sticky and add an idea
Select the sticky you created
Click on Atlassian Intelligence logo
Click Generate similar ideas

Organize stickies helps organize similar ideas together for a more efficient brainstorm session

Select all the stickies you want to organize
Click on Atlassian Intelligence logo
Click Group related content

Summarize whiteboards makes it easier to quickly understand the key takeaways from your whiteboard full of ideas with a simple click.

Click on the “Summarize" on top right corner

Use smart links, tagging, and tables

To equip your team to deliver results faster, try our advanced editing features.

Advanced editing tools

While in edit mode:
Embed images or other files for a multimedia experience.
Use @ mentions to tag users (@) for kudos, to-do’s, and FYIs they’ll be auto-notified about.
- When you @ mention a user next to an action item ([ ]), the user will be notified and the action item will appear in their Tasks.
Add inline and page comments for faster feedback.

Pro Tip

Collaborating on a page with your teammate? Give our live-edit pages (beta) a try to update and collaborate in real-time seamlessly.

Turning ideas into action

You’ve got the ideas, now it’s time to action on them. The tight integrations between whiteboards and other Atlassian tools helps to bridge the gap between where teams think and where teams do. Here’s how you can integrate whiteboards seamlessly into your Atlassian workflows.

Create Jira issues direction from whiteboards: turn sticky notes and shapes into single or multiple Jira issues.

Select a sticky or shape with text inside it.
Select + Create a Jira issue from the floating toolbar.
Select a site, project, and issue type from the options in the picker. Note that the required input fields will update depending on the project and issue you select.
Fill in all required fields, then select Create.
Create smart sections to take bulk actions in Jira
Embed needed plans and attachments for the full picture

Import Jira issues into your whiteboards: search and import single or multiple Jira issues into your whiteboard.

Open your Whiteboard
Select Import from Jira from the floating toolbar at the bottom of your board.
Select as many issues from the list as you would like to import or click on the JQL toggle and enter your JQL query in the search field.
Select import issues

Embed your entire whiteboard into Jira, Confluence, or Trello: Easily embed your whiteboards into project posters, roadmaps, kanban boards, and more by pasting a link into your desired tool.

Pro Tip

Simply copy and paste any link into your whiteboard to embed external content. Links from other Atlassian tools and select 3rd party tools will automatically transform from the URL to a Smart Link with multiple display options.

Collaborate on a Confluence page

Learn how to collaborate effectively in Confluence.

Read Part 4

Organize structured data with databases

Unlock the full potential of your team with Confluence databases.

Read Part 6

Visual collaboration with Whiteboards

Create a whiteboard

Use a template to make a page

AI empowered brainstorm sessions

Use smart links, tagging, and tables

Advanced editing tools

Turning ideas into action

Collaborate on a Confluence page

Organize structured data with databases

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Resources

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